622.2.2 View/modify calendar

View/modify calendar: Select a code and choose this option to modify the calendar After choosing this option an overview screen will be displayed with dates already defined for this calendar:

Options on the screen

New calendar dates: Select a code and choose this option to modify the calendar. After choosing this option the following form will be displayed:

After choosing the dates you will be presented with an overview screen listing the days of the week:

As can be seen, by default the system treats each day as closed and you may enter specific opening times by selecting a line to enter opening times on the following form.

Times should be entered in the form hh:mm (hours and minutes) using a 24 hour clock format.

View/modify calendar dates: Select a code and choose this option to change the period.

Delete calendar dates: Select a code and choose this option to delete the dates.

Copy calendar: Select a code and choose this option to create a new calendar based on the details of the selected code.

Opening times: Select a period and choose this option to modify the opening hours for each day of the week.

Exception dates: Choose this option to define exception days for the whole calendar. These are the days outside the normal opening days and times. On the overview screen you have the option to add new day, view/modify day and delete day.

Overall details: With this option you can modify description, notes, holidays code and in use.

Used by: This option displays the parameters for which the selected calendar has been used. The specifics of the display here depend on the function  (e.g. Reservations Messaging) which sets up the relevant information, but typically you would expect to see a description of the function, some code (relevant to the function) and a user name and date on which the calendar was selected.

622.3 Holidays[//]

Unlike exception dates (which may be closed, of course), holidays are deemed to be closed.

There may be more than one independent list of holidays, so the initial screen shows a summary of the various holiday codes used. Typically you would probably only have one, but in the example shown, Scotland has significantly different holidays so a separate list has been drawn up. Of course, the differences could have been handled as exceptions.

After choosing this option an overview screen will be displayed with codes already defined:

Options on the screen

New holiday code: Choose this option to define a new code. See section 622.3.1 for further details.

Dates: Select a code and choose this option to add or delete a holiday date. See section 622.3.1 for further details.

Delete holiday code: Select a code and choose this option to delete the code.

View/modify holiday code: Select a code and choose this option to modify the general details of the holiday code (code, description and in use).

622.3.1 New holiday code

New holiday code: Choose this option to define a new holiday code. After choosing this option the following form will be displayed:

Fields on the screen

Code: enter the new code.

Description: enter a brief description.

In use: check this box when the calendar may be used.

After adding the code you have to select it again on the overview screen to add the dates. See section 622.3.2.

622.3.2 Dates

Dates: Select a code and choose this option to add or delete a holiday date. After choosing this option the following form will be displayed:

Options on the screen

New holiday: Select this option to add a new date. You can choose a date from the calendar on screen:

Delete holiday: Select a date and choose this option to delete the date. The system will ask for confirmation.